You can be prepared with our Special Event Liability Insurance. This insurance provides protection when you host activities that fall outside the scope of your General Liability Insurance or in instances where you do not currently carry General Liability Insurance. Event Liability Insurance provides liability coverage and legal defense for claims of negligence brought on the basis of mismanagement, improper security, failure to maintain equipment/fixtures, and more.
As you plan your event, it's essential that you make the appropriate insurance arrangements. Don't put it off; take care of the insurance now!
To apply for coverage, simply click the “Apply Now” button or print the application by clicking the “Download Application” button. If you have questions or need more information, contact Association Member Benefits Advisors at 1-866-838-9536.
Important Information: Participants Legal Liability is outlined below.
NOTE: Accident Medical only applies if you are having a sporting event/activity (see the Hazard Class Chart below).
Student Organization On-Campus Events
If you are applying for coverage for an On-Campus hazard class 1 event, it is automatically insured by your University and no further action is required.* For On-Campus hazard classes 2 & 3, you may obtain a Certificate of Insurance by submitting your application online or by clicking on “Download Application” (to the right) and completing the paper application. If you are applying for coverage for an On-Campus hazard class 4 event, a paper application is always required; please allow 7-10 business days for further underwriting review. Once completed, the application may be emailed to [email protected].
Student Organization Off-Campus Events
If you are applying for coverage for an Off-Campus hazard class, 2 or 3 event, you may obtain a Certificate of Insurance by submitting your application online or by clicking on “Download Application” (to the right) and completing the paper application. If you are applying for coverage for an Off-Campus hazard class 4 event, a paper application is always required; please allow 7-10 business days for further underwriting review. Once completed, the application may be emailed to [email protected].
Please click on the ‘Hazard Class Chart’ button below to find the following:
If your event is not listed, please either contact us at 1-866-838-9536, Monday – Friday, 8am-5pm (CT) or via email at [email protected] or you may simply click on “Download Application” (to the right), complete the paper application and email it to us.
If any of the following applies to the event, please download and complete an application and email it to AMBA at [email protected] or fax 515-365-3005.
Also, if there will be vendors (caterers, DJs, entertainers, etc.) at the event they must provide a Certificate of Insurance naming the applying organization and your University as an Additional Insured.
Note: Accident/Medical only applies if you are having a sporting event.
If a vendor does not have insurance, he/she may apply for coverage by downloading and completing the Exhibitor/Vendor Liability Application and faxing it to 515-365-3005 or emailing to [email protected].
Please contact us at [email protected] or 866-838-9536 with any questions.
Philadelpha Process (Liability Claims)
When reporting a notice of loss, please provide as much detail as possible. This should include, but not be limited to, Insured Name, Contact Name, Policy Number, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) of Damage and Estimated Amount of Loss.
What type of insurance do I need?
Phily’s general liability and accident medical programs cover a wide variety of sports activities and non-sports special events. Accident medical insurance is only required when there is an athletic activity exposure.
We're here to help! Please contact us in whatever manner is most convenient for you.
| Direct Phone
M-F 8a-5p CST
| Mailing Address - Program Administrator
AMBA Administrators, Inc.
PO Box 14521
Des Moines, IA 50306
| Street Address for Express Shipments
Association Member Benefits Advisors
4050 NW 114th Street
Urbandale, Iowa 50322